e-verify

Florida Now Requires E-Verify

 

What Does This Mean for Your Business?

 

In June, Governor Ron DeSantis signed Florida Senate Bill 664. This will require all public employers, private employers, contractors and subcontractors within the state of Florida to use E-Verify and to maintain I-9 documents for 3 years.  

The E-Verify requirements for Florida go into effect on January 1, 2021 

However, employees hired prior to this date are grandfathered in, and employers are required to produce I-9 documentation when requested. 

E-Verify is a free web-based system that allows enrolled employers to quickly confirm the eligibility of new hires to work in the United States. 

E-Verify determines the identity of newly hired employees by electronically matching information provided by the employee on the Form I-9, against records with the Social Security Administration (SSA) and the Department of Homeland Security (DHS). (Employers cannot E-verify before an offer of employment is extended and accepted.)  

Employers found in non-compliance will potentially face suspension of their business license with the potential to permanently lose their license after 30 days of non-compliance. There are also civil and criminal liabilities for employing non-authorized candidates.  

Once E-verify is completed, the employer must retain a copy of the certificate and any other related documents for at least 3 years after the initial date of employment. 

What an Employer Needs to Do

For employers who outsource their onboarding process, E-verify will be completed for them. 

For employers who do not outsource their onboarding process, the following must be completed prior to January 1st, 2021:

  1. Set up an account at www.e-verify.gov 
  2. When you enroll your company in E-Verify, you will need to designate a program administrator. 
    • This person will sign the E-verify memorandum of understanding (MOU) on behalf of your company and complete the following:
      • Employers’ Identification Number (also called a Federal Tax ID Number)
      • Physical Address and/or Mailing Address
      • Data Universal Numbering System (DUNS) 
        • (Only required for employers with FAR clause)
      • Total number of employees
      • The First 3 digits of your company’s North American Industry Classification System (NAICS) code.
        • The system will help you find this code upon enrollment
      • Determined who will have access to E-Verify (administrator)
      • Provide for all registered users:
        • Name
        • Phone Number
        • Email Address

 

All employers with Federal Contracts are required to E-Verify. You must post a notice letting your applicants, new hires, and current employees know that you participate in E-Verify.  

Here is the link you need to register and obtain a free poster.

 https://everify.uscis.gov/web/media/resourcesContents/EVerify_Participation_Poster_.pdf

States that Require E-Verify:

  • Alabama
  • Arizona
  • Florida
  • Georgia – Employers with 11+ employees are required to use E-Verify
  • Louisiana
  • Missouri
  • Mississippi
  • North Carolina – Employers with 25+ employees are required to use E-Verify
  • South Carolina
  • Tennessee – Employers with 6+ employees are required to use E-Verify
  • Utah – Employers with 15+ employees are required to use E-Verify
  • Virginia – requires E-Verify enrollment for employers with 50+ employees working in the state for the previous 12-month period.

 

If you have any questions regarding E-Verify, please, contact a MEND representative here

We are here for you and your business!

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